An Advanced Outbound Rule is a special e-mail that can only be read by another MailRules. The recipient MailRules is provided all the information needed to store and perform actions upon the data that is transmitted.
An Alias is a user-defined name for an area of local or network storage that provides a handy shortcut when developing Inbound and Outbound Rules.
By default, MailRules provides Aliases that allow direct storage and transmittal of data to My Documents and the Windows Desktop.
See Aliases under Features & Concepts for more details.
MailRules is designed to read ("check") your e-mail at scheduled times. These scheduled times are known as Check Times.
A MailRules Datasource allows you to establish certain details of an Outbound Rule (Recipients, message body and file attachments) from an external source. The external source is either a properly formatted text file, a Microsoft Excel spreadsheet or a Microsoft Access database table or query.
A Distribution List is a user-defined groups of persons contained in the Address Book who are refered to as a single entity.
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An Exception Rule is used to process all e-mail that meets no Inbound Rule crtieria and as such should only be established if you are not using a full mail client such as Microsoft Outlook.
If this option is used in conjunction with the Delete Original Mail option, then this will have the effect of deleting all incoming e-mail after MailRules has processed it, regardless of action taken.
Inbound Rules tell MailRules what to do with the e-mail that you receive.
Inbound Rules have two parts:
Internet Service Provider. This is the organisation that provides your connection to the Internet.
A Mail Client is a program that allows you to send, read and reply to e-mail (such as Microsoft Outlook).
While MailRules allows you to send e-mail it does not provide the functionality that allows you to read it, so, in most cases, you will still require a mail client to access the messages that MailRules ignores.
MAPI is a protocol that a mail client can use to talk to a mail server. The Microsoft Outlook series of mail clients use MAPI.
An Outbound Rule is a pre-defined e-mail that may be scheduled or unscheduled.
Each Rule requires a unique name. Using unique names makes it easier for you to identify, edit and monitor your rules.
Rule Names are globally unique - that is, no Inbound Rule may have the same name as an Outbound Rule and vice versa.
Tips:
SMTP/POP is the default protocol for e-mail communication using the Internet. The majority of home e-mail users (who dial the Internet from their computer) will use SMTP/POP to transmit and receive e-mail.
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Wildcards are special characters that are used as placeholders for other characters. A wildcard is used where another character(s) is expected but it is not known what that character(s) will be.
MailRules recognises the two wildcards commonly used in Windows.
The question mark character (?) is used to represent any single unknown character. For example:
ma?h
will match both "math" and "mash" and any other 4 character string starting with 'ma' and ending in 'h'. But, "mathematics" would not match, because the word is too long.
The asterix character (*) is used to represent any number of unknown characters. For example:
ma*
will match math, matchbox or any other series of characters as long as the string starts with 'ma'.
The Working Folder is a user-definable location where MailRules stores it's database, log files and all temporary file objects.