MailRules enables businesses such as retail stores, petrol stations, manufacturing companies, freight companies, service companies, restaurants and supermarkets to collect and distribute inventory and sales information from each location and transfer it back to divisional or corporate headquarters’.

MailRules has the ability to invoke business processes before and after sending and receiving files via email.

MailRules can run another application on receipt of the information allowing you to update barcodes, pricing files, or point of sale systems and copy the information to head office simultaneously or on a regular basis.

Savings are generated by the control of obtaining data or information in a very timely manner, usually outside normal business hours without the need for costly technical staff at these remote sites. Music Stores throughout Australia are a very good example of the use of MailRules. Head office poll’s the stores 4 times a day, and return sales, product and pricing data to those stores 4 times a day. They have kept their communications costs to a minimum by utilising email as there transport methodology. The computer at the retail store automatically dials-up the Internet, passes the data in a secure encrypted manner, and logs off the Internet, with no human interaction at the appropriate time scheduled. This has also reduced the staff workload and increased productivity. The email is automatically detected by MailRules at head office, and imports the sent data directly into the head office application with no data entry staff required. The reverse procedure is also automated.

A Dial up Internet connection is significantly more cost effective than a leased line or even the need to utilise ADSL technology with the Internet.

Transferring large files over the Internet has always been a problem with email. As file sizes increase, more and more people are experiencing non-delivery. With Microsoft Power Point Presentation and Microsoft Excel Spreadsheets exceeding 10 MB, people are experiencing difficulty delivering to recipients.

One of the key features of MailRules is the ability to send large files over the Internet securely.

By setting up an Outbound Rule, MailRules can automatically zip, encrypt, and split the file or files into little chunks and transmit to locations. Once received by MailRules the file or files are automatically , unzipped, unencrypted and unsplit at a destination directory.

With the continuing reduction in bandwith available on the Internet, and the costly hardware and software necessary to overcome this issue. MailRules allows users to utilise normal, simple and cost effective email technology to transfer these large files or documents in a very secure manner as very small packets of data and re-creates the file at the receiving computer. It is much simpler and infinitely more cost effective to send many small files over the Internet than one or two large files. MailRules also removes its own email from your mail system automatically to ensure your electronic mailbox does not become overloaded with email, and consequently very unwieldy.

A good example of this feature is Suburban Newspapers, an INL subsidiary, who receive very large PDF files from their advertising agents, which are then directed to the most pertinent staff member immediately. This is a very good service for their clients, and also increases their own staff productivity.

Using an Advanced Outbound Rule MailRules can be setup to synchronize files on a timely basis. This is an extremely useful function if you want to keep price lists or stock information up to date on remote locations without user intervention.

MailRules has the ability to send files if "date and time is newer on the file ", "file version number is newer", or if "date and time ,and file version number is newer"

File or directory replication within MailRules allows businesses to setup a master copy of information and automatically replicate any changes to remote locations using email.

This feature is a great way to keep clients and/or staff informed of any changes in policy or pricing (or any other pertinent details). This certainly improves staff or client relationships. DiverseyLever (New Zealand) use MailRules to also distribute sales reports automatically from their ERP system to the appropriate managers and sales staff on a regular basis with no further human interaction, creating a significant savings in time and staff productivity. No more photocopying or faxing of reports. The staff receive these reports overnight direct to their desktops and the reports are available at any time even if the staff are travelling overseas or away from their normal office environment.

MailRules has the ability to provide centralized and distributive administration for enterprise-wide data transfer solutions.

MailRules allows an administrator to define a MailRules community, which can be managed from a central location. This is ideal for a corporate environment where an IT Manager / Internet Business Manager wants to manage and maintain information on a homogenous or a heterogenous network.

MailRules allows distributive communities, like franchise outlets, to administer and monitor their own information or business processes.

MailRules provides advanced error notifications on Inbound and Outbound Rules when a rule fails to complete its task.

Dial up connections, network connections and application run failures are also reported.

Pit Stop (New Zealand) have reduced overall staff costs as well as automating business processes at these remote sites with no technical expertise at the remote sites. The technical staff at Pit Stop head office control all processes of the franchise operations, pushing and pulling information and data to/from these sites without having to visit these sites on a regular basis. Pit Stop still retain control of the processes at these sites, with full editing and the capability of adding to the processes as they dictate. The communication costs are kept to a minimum.

MailRules Profesional provides a comprehensive reporting tool providing a means for an administrator to monitor and maintain a robust MailRules community.

MailRules reports on success and failures for all Inbound and Outbound Rules, including the successful launch of a remote application. These reports can be viewed locally or by an administrator from a central point in a specific MailRules community.

MailRules will highlight any failures in the report to optimise the users time for diagnosing problems.

Reporting works closely with the Administration feature to provide staff with pertinent information on the monitoring and control of the automated business processes. They can be proactive on their support rather than reactive, even by WAP phone if desired. Curry Oil (USA) is a site that utilises the features of the Reporting and Administration functions.

MailRules provides a pro active Tech Support facility from the help menu which allows our technical support team to analyse or define any problems that you may be experiencing anywhere in the world.

MailRules provides a facility under the help menu to request for an enhancement to MailRules. This facility has been designed to allow us to develop a more customer focus product.

Media companies, web server managers, data delivery services and software developers can utilize MailRules to deliver and update information from multiple locations and target delivery of that information directly to the desktop or a location on a Mirosoft Wndows end user computer.

MailRules will automatically detect the desktop of your Microsoft Windows 95,98,NT,2000 or XP operating system.

Email is the most common form of communication in the Internet world today. Most organizations consider their email system as critical to their business success.

MailRules has been developed to use the email backbone as its transport mechanism.

MailRules provides a cost effective solution for eBusiness by integrating information with existing business information structures.

MailRules allows you to automatically import Internet orders directly into your existing accounting system via email.

MailRules allows you to export purchase orders from your accounting system to your suppliers accounting system via email.

Businesses can transfer data using EDI or other formats securely. MailRules can invoke transformation tools to manipulate data pre importing or exporting.

Many businesses would like to reduce their data entry costs for transactions.

As an example; MailRules can work with your ERP system, take your purchase order transaction and drive this transaction directly into your suppliers ERP system with no further human interaction, and tell you it has done so successfully. The same functionality is also possible with invoices to clients, and payments to suppliers or from clients. CRC use this facility and the data synchronisation feature to link their telephone sales system, with their remote sales force system on Notebooks, and their ERP system, to ensure all pricing, sales orders, credit information, and stock availability is updated on all these systems after transactions being entered by any one system.

TipTop Icecream (New Zealand) use use MailRules for the automatic distribution of their remittance advice notices direct to their suppliers via MailRules from their ERP system.

MailRules coordinates e-business needs by enabling customers and suppliers to exchange information via intranets, extranets and dial-up lines using email.

Using MailRules notification and reporting features, suppliers and customers can control, maintain, and manage critical information.

Organizations using applications like SAP, Exonet, Exchequer, PeopleSoft, Microsoft Excel, Microsoft Access and MYOB can easily transfer information between different locations and systems.

This is another area where significant savings can be generated, and enhanced customer servicing using MailRules.

Mainfreight, a large logistic/freighting company, use MailRules to assist with the automation of requests for product to be delivered to clients.

By using MailRules Advanced Rules, MailRules can automatically compress entire directories or files before sending mail and expands automatically at a destination.

MailRules features standard and enhanced encryption facilities on Outbound Rules.

Secure facilities like Banks, Hospitals and Governments utilize MailRules enhanced encryption to transfer secure information.

MailRules enhanced encryption utilizes triple DES encryption technology.

Security of information sent via email is becoming a very big issue. MailRules can take care of many components of this issue very simply and easily. Not only does MailRules have several levels of encryption as well as compression, MailRules can also control emails by sender address (only process email from certain approved senders), but also by subject (only process the email if a certain subject name). When incorporated with the Datasource feature (mentioned below), one can control who is to receive emails from automated business processes reducing the likelihood of sending information to the wrong recipient.

MailRules allows users to schedule multiple times for checking Inbound Rules. This allows tasks to be run immediately or scheduled to be run at a later date and time.

MailRules can monitor a file or directory for updates using Outbound Rules on a timely basis to initiate a transfer of information. Organizations can use this facility to update changes to a spreadsheet or database globally on change.

MailRules can be scheduled to check multiple pop accounts or a single MAPI client (e.g. Microsoft Outlook )

By taking control of the scheduling of automated business processes, as some Australian Music Stores do, with this feature of MailRules, you can reduce your communication costs by ensuring that the polling or distribution of information or data is sent at the most cost effective time for your business, and ensure that the computer is only dialing into the Internet for the shortest possible time to complete the task.

MailRules allows you to use your existing voice phone line as a shared data line.

MailRules enables businesses to backup critical information securely using the Internet.

MailRules allows a user to send a current copy of specified files and / or directories to an external email address. This information can be automatically reconstructed at a remote destination if the user has MailRules.

By sending critical files to an external email address an off-site backup is available in the event of data loss on the main site. This is also ideal for securing information on notebooks and remote computers.

This feature is a very cost effective method of ensuring remote sites have a regular procedure for backup of the local files onto a larger, and probably more secure, storage facility. This process can be completely automated with reporting and administration functions with significant savings in time, effort and associated costs. Non-technical people now do not have to remember to do back-ups at remote site’s, and technical people at head office can take control of this important function.

MailRules can be configured with a maximum attachment size. If the combined size of all attachments combined into a single compressed file is greater than this size, the single compressed attachment will be broken into sections of the specified size and transmitted as individual messages. At the destination MailRules PC, these sections will be combined back into a single compressed archive and decompressed back into the constituent files on the remote specified location. One of the reasons for implementing this feature was to overcome the maximum file size limitations imposed by some ISPs and corporate email policies.

MailRules also overcomes mailbox file size limits with it's patent pending process called "SureFire Delivery" (MR Professional) . This process allows users with limited space email accounts to transfer large amounts of data. A process of flow control between one MailRules user and the other achieves this.

This procedure overcomes the mailbox file size limit by a combination of detecting the recipients file size limits and transmitting only one section of the message at a time.

As the Internet becomes more and more important to business organisations, and the load through the ISP’s increase accordingly, restrictions on service or the increase in cost of these services will occur. MailRules can overcome these restrictions and still deliver the file successfully.

For companies who distribute software updates, MailRules will allow timely updates to their software (Assuming a method exists that allows the application files to be updated.)

Many companies today user MailRules to update virus scanners with the latest signature files. MailRules provides a comprehensive auditing tool via its reporting function.

All software updates can be managed from a central point using the administrative function. All Personal Computers do not have to be connected to a local or wide area network. As long as they have MailRules and an email address they can be managed.

"Virtual Folders" is a MailRules patent pending process that allows a user to create virtual folders on remote locations.

A virtual folder is a selectable repository for files transported by a message arriving on your machine.

With each delivery all existing files are removed. This has the effect of creating a one way mirror in that the files from the originating site will be exactly re-created at the recipient site. These could then be amended and returned for delivery into another virtual folder thus passing updated versions of files to and from MailRules sites.

The virtual folders location is defined by the working folder in the Settings window and will be created as required under that folder.

Clients can control the destination folder by utilising [Desktop], [My Documents], or user defined aliases to represent the folder they want information placed into, without having to know the precise path to the folder. This simplifies the process of knowing the drive map of a particular remote computer.

A very useful tool to send data or information direct to another computer use, with the knowledge that the data will be placed within the correct ’folder’ for display or processing according to the business process to be automated. Virtual Folder ensures that the pertinent data does not reside in the computers electronic mailbox without any appropriate action. How many times do you send an email to some one and nothing happens. Take control.

A local government entity uses this facility to instruct their maintenance contractors on activities that the contractor is to accomplish, by sending an email with an attached file overnight. The contractors computer automatically dials the Internet for any appropriate MailRules emails upon starting in the morning, and downloads the attached file possibly with digital photo and inserts the file directly into an Excel spreadsheet, and displays the spreadsheet immediately for the contractor. Once the activity has been completed, the contractor completes the spreadsheet profile, and MailRules sends the file back to the local government entity and automatically updates their computer system and begins the payment process for the contractor.

A very simple yet highly effective solution that reduces the processing costs for the local government entity and the contractor. Isn’t this the idea of an eBusiness solution.

MailRules Datasource allows you to get dynamically generated information from an external source. For example you can get a list of recipients and attached files/folders from an external source, rather than what is specified in the Outbound Rule.

Datasource has been designed to allow web servers, external applications and contact management systems to provide a list for Outbound Rule processing.

Presently MailRules supports a .TXT file, Microsoft Execl spreadsheet or an Microsoft Access Database as a Datasource.

TipTop IceCream (New Zealand) use this feature to link their Oracle ERP system with MailRules. They populate the Datasource with the fax or email addresses, plus appropriate remittance advice notices, for the suppliers they wish to pay. MailRules then automatically decides if the supplier is to receive a faxed remittance advice or an emailed remittance advice according to the information sent to the Datasource feature from the ERP system. A super automated mailmerge eliminates human error when building an address list.